Pain Point – User Licensing


Whether your system uses traditional perpetual licensing (purchase/maintenance) or a subscription licensing model, chances are you’re paying at least part of your purchase price based on a per-user licensing scenario. There are software options, workarounds, and other tricks that will allow your business to (legally and ethically) avoid these per-user licensing fees as you grow and enable your entire organization to use the needed systems and information while optimizing your per-user costs. We’ve got options that most of the middle-market business software packages can’t match.

The software that runs your business SHOULD be available to all users that need it. In most cases, 20% of your users do 80% of the work in your systems. 50% of your users may only be 5% of the total usage. Per-user licensing doesn’t take this inequality into account, and forces the choice of reduced user counts (and reduced software availability and usefulness) to be economical.

Xcellerated Solutions can help with the selection and design of a system that can eliminate high per-user licensing fees in systems such as:

Customer Relationship Management software is notorious for high per-user fees, and it is very common to purchase less user licening than would be helpful. To be fully useful across an organization, users that might only use the software very occasionaly cannot consume a license without the software becoming too expensive.

The problem isn’t usually an issue with fair use of the software–the problem is the software companies don’t usually care about the total value to you…

Xcellerated Solutions can help with helping you select a package that completely eliminates per-user licensing. XS also often builds reporting and intranet-style communication that allows users to access key system data outside of the CRM system in a user-licensing neutral tool that doesn’t consume a license (legally). The key is to leverage your data in ways that aren’t within the licensing agreement.



If the software you’re using (whether a purchase or subscription situation) requires per-user fees, you’re likely either spending way too much money for users that aren’t using their licenses’ value OR you’ve under-purchased licenses to save money (and your users are throttled). This arrangement usually forces you to purchase more licenses only when the pain is great enough.

The problem isn’t usually an issue with fair use of the software–the problem is the software companies don’t usually care about the total value to you…

Xcellerated Solutions can help with helping you select a package that completely eliminates per-user licensing. XS also often builds reporting and intranet-style communication that allows users to access key system data outside of the CRM system in a user-licensing neutral tool that doesn’t consume a license (legally). The key is to leverage your data in ways that aren’t within the licensing agreement.



If you’re only processing a small number of transactions with a few employees, then per-user licensing probably isn’t a big deal. The bigger your organization grows, however, the more exaggerated the costs become–especially when users rely on technology and systems to do their jobs. Attempting to run an effective supply chain through order fulfillment without automation is a nightmare–every person should be able to use the system without worrying about additional costs.

The problem isn’t usually an issue with fair use of the software–the problem is the software companies don’t usually care about the total value to you…

Xcellerated Solutions can help with helping you select a package that completely eliminates per-user licensing. XS also often builds reporting and intranet-style communication that allows users to access key system data outside of the CRM system in a user-licensing neutral tool that doesn’t consume a license (legally). The key is to leverage your data in ways that aren’t within the licensing agreement.



Anytime humans are responsible for making decisions based on collected data, the accuracy AND relevance of that data is crucial. When the cost of your software causes you to cut corners (and eliminate potential users from being able to use the data), it’s time to find a solution that allows all your users (and the addition of new hires, contractors, and even vendors or customers) to see the information they need (when they need it) without additional costs.

The problem isn’t usually an issue with fair use of the software–the problem is the software companies don’t usually care about the total value to you…

Xcellerated Solutions can help with helping you select a package that completely eliminates per-user licensing. XS also often builds reporting and intranet-style communication that allows users to access key system data outside of the CRM system in a user-licensing neutral tool that doesn’t consume a license (legally). The key is to leverage your data in ways that aren’t within the licensing agreement.

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